RAWQ COMMITTEES

More information on any of these committees can be found in RAWQ's Governance Policy Manual. All committees will, as part of their mandate, fulfill any other mandate referred by the Board.



Nominating Committee

This committee is the only Statutory Committee of the Regional Association of West Quebec.  The mandate of this committee is stipulated in Article 3.7.1 of the Constitution. Accordingly, no later than three months prior to the date of the start of the Annual General Meeting of the Association, the Board shall name a Nominating Committee. The committee is chaired by a member of the Board and is composed of two other full members. With Board approval, the committee may add members to assist it in fulfilling its mandate.  The committee shall prepare a list of eligible and willing nominees for the positions of Director.  The committee decides on its procedures.

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Personnel Committee

This committee is responsible for staff relations and the association's hiring policy.  A Personnel Committee is struck at the call of the Board of Directors when needed.  The committee will consist of at least two Board or volunteer members and the Board President.  The committee decides on its procedures.

The Committee will perform the following duties: 

  1. Determine the staff positions required to undertake the proper functions of the organization;
  2. Design and update job descriptions for the required positions;
  3. Draw up contracts for hourly/contract employees, as needed;
  4. Advertise in the media for the position openings, as needed;
  5. Interview and recommend candidates for hiring;
  6. Present employee performance evaluations, discipline issues and/
    or recommendations to the Board of Directors.
  7. Review on an as needed basis The Personnel Policy and making
    recommendations regarding any changes to the Board of Directors. 

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Membership / Community Outreach


This committee periodically reviews the membership lists to ensure members meet the requirements of the Association.  The other half of its mandate is to provide community outreach to RAWQ members as well as the English Speaking Community (ESC) in various aspects of community life, especially social, cultural, and linguistic. The committee defines outreach as activities that foster social interaction among members of the community, recognition of achievers in the community, and responding to the needs of the RAWQ membership. In the process of providing community outreach, the committee will seek opportunities to raise funds for these events as well as those supporting other community needs.  The committee is chaired by a member of the Board and is composed of at least three full members.  The president and the ED are ex officio members. With Board approval, the committee may add members to assist it in fulfilling its mandate.  The committee decides on its procedures. 

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Education

This committee was established to advise the Board on issues which have had or may have an impact on the Anglophone education system in the region, as well as advise the Board on issues which have had or may have an impact on the educational opportunities for youth in the community.  If needed, the committee will advise the Board on the steps to take to address any of these issues.  The committee is composed of three members of the Board.   The president and the ED are ex officio members.  With Board approval, the committee may add members to assist it in fulfilling its mandate.  The committee decides on its procedures. 

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Audit

To advise the Board on the selection of an external auditor and the definition of its mandate. Review Auditor's mandate ensuring that the auditor be required to verify all financial and non financial records including minutes from Board meetings to ensure compliance with RAWQ's procedures. The auditor is also responsible for reporting on the internal controls and procedures of the organization.  They will also review the Auditor's mandate to ensure that the financial reporting structure is in compliance with the Federal Treasury Board guidelines in order to facilitate reporting to the Department of Canadian Heritage.  They will ensure that RAWQ's financial position is accurately reflected in the auditor's financial statements and that they are transparent in nature for review by the Board.  They will make recommendations to the Board regarding financial matters such as financial statements, auditor reports, or any other audit information.  They must be prepared to support and assist both the auditor and its employees and advise the Board on internal control procedures as well as, share any pertinent information that may be the result of work performed by any external or internal audits. The committee is composed of the treasurer and one other member of the Board.  The president and the ED are ex officio members.  With Board approval, the committee may add members to assist it in fulfilling its mandate.  The committee decides on its procedures. 

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Priorities 

This committee is mandated to study and make recommendations to the Board on matters relating to RAWQ's priorities and strategic planning.  It does this by periodically reviewing and recommending updates to RAWQ's strategic goals.  It also monitors the implementation of RAWQ's priorities and strategic plan and makes recommendations as required, as well as provides advice and support to the ED.  The committee is composed of three members of the Board.  The president and the ED are ex officio members.  With Board approval, the committee may add members to assist it in fulfilling its mandate.  The committee decides on its procedures. 

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Awards Selection Committee 

This committee's function is to make the final selection (in accordance with established selection criteria) from all of the nominations received (in accordance with established nomination criteria) for RAWQ's Annual Awards given for recognition of contributions or excellence in achievement by residents of West Quebec. The committee is composed of the President, the Executive Director, another member of the Board and at least two members of the community.  The committee decides on its procedures. 

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Cultural Affairs 

The main responsibility of this committee is to support cultural and artistic activity in the English-speaking community throughout West Quebec. Its primary focus is finding needed resources to support residents involved in organizing local cultural endeavours. All of RAWQ's communications tools support local cultural activity listings in the West Quebec region.  The committee is composed of at least one member of the Board and at least one member of the community.  The committee decides on its procedures. 

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Youth 

The Youth Committee investigates issues pertaining to the youth of the region and designs programs, events and strategies to encourage greater youth participation both within the association and within the community at large. The committee is composed of at least one member of the Board and at least one member of the community.  The committee decides on its procedures. 

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Communications Committee

This committee is responsible for developing a communication plan for Board approval that will ensure continuous and effective two-way communication between the Association, its members and the community. The committee takes a lead role in implementing the plan, oversees the management and development of the website and other communications tools such as newsletters, e-bulletins, information pamphlets and presentations that inform the public regarding RAWQ its goals, activities and accomplishments.  The committee is composed of at least one member of the Board, the Administration and Communications Officer and at least one member of the community.  The committee decides on its procedures.

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